The mission of the Summerland Pickleball Club (SPC) is to promote the development and growth of pickleball within the District of Summerland, BC. The SPC will do this by: Working with various levels of government and private entities to expand playing opportunities by establishing permanent dedicated indoor and outdoor courts.
Promoting the game to individuals of all ages and abilities. Encouraging community spirit, sportsmanship,
Sue Simpson, President
Linda Curle, Vice President
Dawn Emerson, Secretary
Barb Dougan, Treasurer
Terri Martinello, Membership
Blair Beirnes, Maintenance
Carol Johnson, Director
Members of the Executive
PRESIDENT (CHAIR) is the Chief Executive Officer of the SPC and shall supervise Officers and Directors in the execution of their duties; delegates major tasks such as website maintenance, Sign-Up Genius scheduling and management of the Club’s records on the Pickleball Canada National System to qualified club members or contractors; is the chief spokesperson for the SPC and an ex-officio member of all committees; liaises and negotiates with the District of Summerland and other organizations in all matters pertaining to the use and rental of pickleball courts for SPC programming; settles disputes and complaints in accordance with club bylaws; presides over all meetings of the Summerland Pickleball Club (SPC) and of the Directors; approves agendas, meeting minutes, external correspondence and club communication media before release.
VICE-PRESIDENT presides over meetings and manages club communications if the President is unavailable; assists the President as requested.
CLUB SECRETARY conducts correspondence and responds to all general email inquiries for the SPC; ensures the Club binder is current with up-to-date forms and procedures and provides new information and revised forms in .pdf to be added to the SPC website; creates and manages registration program on Sign Up Genius for members to access SPC programs; prepares all draft Agendas for SPC meetings to be reviewed by the President and issues notices of meetings to the SPC Board; notifies all SPC members by email of special General Meetings and the AGM; publishes and distributes the Call for Nominations 30 days prior to the AGM; receives membership nominations to be presented at the AGM for available Board positions; updates the job descriptions as needed; records and files the Minutes of all meetings; and distributes the Minutes of General Meetings and AGM to Club members by email; keeps the register of Members on file and updates the gmail contact list accordingly; ensures the SPC Bylaws are kept up to date and implements all approved changes and Addenda; logs incident reports and safety issues for future reporting to the Board; renews the yearly liability insurance coverage (Renewal date April 30th)
TREASURER maintains the SPC bank account and acts as signing authority on the account; balances all bank statements; deposits funds and writes cheques as expenses are incurred; maintains detailed records of all financial accounting and restricted funds; reports (with printed backup) SPC financial information at all meetings as required; prepares the year-end financial statements for presentation at the AGM; presents recommendations to the Board for any transfer of funds to the restricted fund for the development of future courts; transfer fees paid by new and renewing members from the Summerland Pickleball Club account with PCNS to the SPC account at the Credit Union; collects, deposits and disburses all drop in fees received by the SPC during the winter indoor playing season.
Directors at Large MEMBERSHIP DIRECTOR communicates with members and potential members on any items related to membership to Summerland Pickleball Club; updates and maintains current membership list through Pickleball Canada National System software (PCNS), keeping track of expired memberships, new members, and renewals; notifies Secretary and Sign up Genius administrator of any new members to update their contact lists, and give new members access to programs; provides current membership lists and reporting for executive members as requested; provides technical support to members for online registrations and renewals through PCNS.
MAINTENANCE DIRECTOR ensures that indoor and outdoor courts are safe and playable; procures and maintains club-owned equipment and balls to support ongoing programming; communicates with the District of Summerland and operators of rented courts to ensure that courts are safe, clean and properly marked forpickleball.
Guidelines of Behaviour
1. Learn and play by the official rules of pickleball as set out by the IFP (International Federation of Pickleball).
2. Call out the score every time you serve so that your opponents can hear the score. Call out your score first, then the opponents score, and finally, if you are the first server or the second server.
3. Call “ball” immediately when your stray ball rolls on to another court. (No point is worth tripping over a ball and hurting yourself or other players). 4. Return the ball on the outside of your court, not through neighbouring courts. Make eye contact with the person you are returning the ball to, then roll or throw the ball to them.
5. Do not take advantage of an opposing team whose skill level may be lower by running up the score. In one-sided games use such opportunities to practice different shots or even coach the other team (in a positive, helpful manner) on ways they might improve.
6. Under no circumstances act in an intimidating manner or use any form of foul or abusive language or gesture.
7. Proper pickleball attire is expected on the pickleball courts during Club time. Clothing considered in poor taste such as bathing suits, bikini tops, cut-offs, etc. should not be worn. Proper court shoes, which will not mark or damage the court surface are required.
LINE CALLING CODE OF ETHICS
1. Players will call the lines on their side of the court.
2. Spectators should not be consulted on any line calls.
3. No player should question an opponent’s call unless asked.
4. All “let” or “out” calls must be made instantly, otherwise the ball is presumed in and still in play.
5. In doubles play, if one player calls the ball “out” and the partner calls it “in”, then doubt exists and the ball must be declared “in”.
6. Line calls should be promptly signaled by hand or voice, regardless of how obvious they may seem.
7. If you or your partner are not sure if the ball is “in” or “out” and you refer to your opponents, the call is always in favour of your opponent.
8. The opponent gets the benefit of the doubt on line calls made.